Work order oversight for multi-site operations
Spot repeat work. Challenge unexpected costs. Give every site the same standard of oversight, while your teams keep the systems they know.
Spot repeat visits to the same fault, asset or site.
See which costs deserve a closer look.
Give every team the same checks and decision trail.
One platform. Three ways to take control.
From the work already done to the next request, give your team a clearer basis for every decision.
01 / Audit
Uncover repeat call-outs, cost exceptions and patterns hidden in your work order history. Put the records behind each finding in your team’s hands.
Find your starting point.A clear view of where to investigate first.
Start free Audit02 / Monitor
Keep incoming work in view. Surface the requests and costs that deserve attention, so small issues don’t become familiar habits across your sites.
Keep your team focused.The right work in the review queue.
Explore Monitor03 / Enforce
Bring policy checks into your approval process. Request changes, record exceptions and give reviewers the context to make a considered decision.
Build consistency into the process.Clear decisions, with a reason behind them.
Explore EnforceInside WorkOrderGuard
Move from your portfolio to the work that needs attention. Spend less time searching and more time asking the right questions.
See spend trends, reviewable costs and the findings that need your team’s attention.
Watch WorkOrderGuard
Follow a product walkthrough
Choose a finding, inspect the records and decide what should happen next.
F-0142 · Audit
Two work orders share a site, asset and HVAC trade, two days apart. Compare the records before deciding what happened.
North Quay / AHU-04
£450Estimated job costNorth Quay / AHU-04
£520Estimated job costWhy it was flagged: Matching site, asset and trade within the review window. The lower £450 estimate is the opportunity to investigate.
What to check: Was the second visit necessary follow-up, or was the same job raised twice?
Possible duplicate: Two work orders share a site, asset and HVAC trade, two days apart. Compare the records before deciding what happened. Matching site, asset and trade within the review window. The lower £450 estimate is the opportunity to investigate. Was the second visit necessary follow-up, or was the same job raised twice?
NTE exceeded: The final spend exceeds the not-to-exceed limit. Review the approval and supporting records before deciding what to do next. Actual spend is £350 above the authorised £1,000 limit. Was the extra work approved? Check the scope, approvals and supporting invoices.
Response overdue: An urgent pump fault is still awaiting a recorded response, four hours after the agreed deadline. Check the timeline and follow up with the provider. The four-hour response target expired at 12:00. No response had been recorded by 16:00. Has the provider attended without updating the record? Confirm attendance, the latest site update and any agreed extension.
Missing invoice: A completed electrical repair has a posted cost, but no linked invoice. Check the supporting records before confirming the spend. The work order has a posted cost of £680, but no supporting invoice is linked to the record. Is the invoice held elsewhere or still awaiting import? Obtain and match it to the work order, checking the scope and amount.
Built around your operation
Keep the tools your teams know. Bring work, costs and decisions into one consistent review process across your sites.
Designed for any work order system.
Operations
Know what needs attention and where to follow up.
Procurement
Challenge repeat work and unexpected costs with the detail in front of you.
Finance
Trace the finding back to the work and its supporting records.
Clear plans. Room to grow.
Start with Audit, then choose the level of oversight your operation needs. Clear monthly prices, with room for your estate to grow.
Discover what your history can tell you.
£0free
Stay on top of work as it arrives.
£10/ month, excl. VAT
10 sites and 1,000 assets included
Bring standards into your approvals.
£20/ month, excl. VAT
10 sites and 1,000 assets included
A plan that fits your estate
Tell us the size of your estate and see your monthly estimate.
For 12 sites and 800 assets. Excludes VAT.
Each paid plan includes 10 usage units. One unit is one active site or a group of 100 active assets. We use whichever total is larger, not both added together. Additional units cost £1 on Monitor or £2 on Enforce per month.
For 12 sites and 800 assets, you use 12 units: Monitor is £12 and Enforce £24 per month, excluding VAT. Billing uses your highest usage during the period, in arrears. Inactive and placeholder records are excluded. Assets linked to a site count only when that site is active and not a placeholder. Mid-period plan changes can affect your invoice.
Not sure where to start?
Talk it through in a demoYour next work order deserves a clearer view
Tell us what you’d like to get under control. We’ll show you how WorkOrderGuard could fit your operation.
A little context helps us make it useful. We’ll email you to arrange a time.
Ready to explore on your own?
Start your free AuditYour sites, systems and the work that deserves a closer look.
Follow a finding from the first flag to the evidence and decision.
Talk through Audit, Monitor and Enforce for your team.
Prefer a conversation by email?
team@workorderguard.com
